Officer, US Program

US · Washington, District of Columbia
Department US
Employment Type Full-Time



Center for Civilians in Conflict (CIVIC) is an international nonprofit with offices around the world working to improve protection for civilians caught in conflict zones. CIVIC envisions a world in which no civilian is harmed in conflict. Our mission is to support communities affected by conflict in their quest for protection and strengthen the resolve and capacity of armed actors to prevent and respond to civilian harm. We are advocates who believe that no civilian caught in conflict should be ignored, and advisors who provide practical solutions to preventing and responding to civilian harm. Learn more at


About the Position

CIVIC’s US Program promotes the adoption of US government policies that help to prevent, mitigate, and respond to harm experienced by civilians in armed conflict. Our primary focus includes prevention and accountability for civilian harm related to US military operations, security assistance, and conventional arms transfers. We also work closely in coalitions and campaigns to strengthen transparency, accountability, and oversight of US national security policies and practices.

We seek a highly motivated Program Officer to join our team and support an ambitious program of work that includes advocacy, research, and cross-organizational coordination with other CIVIC programs and country offices. The program officer’s primary focus is to support all aspects of project and financial management, but will also provide support to the US Program Director and Senior Advisor for Policy and Advocacy on a diverse array of projects and initiatives, including providing support to direct and coalition-based advocacy; conducting research; coordinating project events; and supporting the publication of policy briefs, reports, and op-eds.


This position requires independence, versatility, tact, and strong program and project management skills. The ideal candidate enjoys variety in their daily work; has an affinity for spreadsheets and the occasional Gantt chart; embraces innovation; excels at relationship and trust building; can write clearly and succinctly; is detail oriented but also appreciates the big picture; is able to communicate effectively with peers and supervisors and “manage up”; and while professional at all times, is comfortable with and committed to advocating on behalf of people and communities affected by conflict.


Key Functions

  • Develops, updates, and keeps track of the work plan for various projects
  • Ensures compliance and delivery with all aspects of US program grants, including timely delivery of donor reports
  • Leads the procurement process for small grants or other services required for the implementation of US program grants
  • Provides project-level financial oversight, including budget tracking and projections for future costs on a monthly basis
  • Takes the lead on program and project-level monitoring, evaluation, and learning, including keeping indicator tables up-to-date
  • Drafts, edits, and disseminates internal reports on a monthly basis
  • With direction from the Director and Senior Advisor, supports multi-methods research projects by conducting literature reviews and conducting key informant interviews for a variety of US program outputs, to include formal reports, articles, briefs, and advocacy tools.
  • Arranges and participates in (or prepares the Senior Advisor or Director for) meetings and events with government officials, Congressional staff, and others
  • Develops and maintains working level contacts in government and with other organizations
  • Helps to coordinate social media strategy and content and the dissemination plans for outputs with the CIVIC Communications team
  • As required, tracks US policy developments in select conflict-affected countries and coordinates meetings with officials on behalf of other CIVIC programs
  •  Attends external (coalition and campaign meetings) and internal meetings on behalf of the U.S. program
  • Support the recruitment, hiring, onboarding, and orientation process for interns and externs.


Requirements & Qualifications

  • BA/BS degree and 3-5  years of relevant work experience OR MA/MS degree and at least 2-3 years of relevant work experience.
  • Strong project management experience, including budget oversight/tracking and projections.
  • Excellent interpersonal communication skills
  • Demonstrated experience or formal education in one or more qualitative research methods
  • Ability to take notes and to accurately summarize conversations, meetings, and events
  • Ability to effectively present information and respond to questions.
  • Demonstrated ability to write in a clear, concise, and well-organized manner.
  • Demonstrated attention to detail, flexibility, resourcefulness, and creative problem-solving skills.
  • Capacity to work both independently and as a member of a team and to work within multiple deadlines and timeframes.
  • Familiarity or experience with U.S. foreign and national security policy desirable; interest a must-have
  • Familiarity or experience with protection of civilians in war and /or human rights desirable; interest a must-have
  • Ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Working knowledge of Microsoft Office Programs (especially Word and Excel)


Additional Details

CIVIC’s US program values diversity, equity and inclusion in our recruiting practices. In particular, we believe that people most affected by US security policies, including Black, Brown, and indigenous people and other people of color, must be centered in the work we do. We strongly encourage people from those identities and other marginalized communities to apply.


This appointment is a one-year, limited term position with the possibility of extension on availability of funding and mutual interest. Though successful candidates should be proficient in program and project management, CIVIC will  offer project management training to fill key gaps and build core competencies through an accredited provider after three months of successful performance.


Application packages should include a cover letter explaining your interest in the position and your motivation to work in our field, a succinct statement of what you believe qualifies you for the position, and anything you think we might find interesting about your background. Finalists will be asked to provide a writing sample, references, and to conduct a short project-management based assignment.

CIVIC offers a competitive compensation and benefits package to include excellent health benefits (medical, vision and dental), life insurance, a 403b retirement savings plan with employer-matched contributions (up to 5% of salary), and paid leave plus paid holidays (including the day after Thanksgiving and the days between Christmas and New Year’s Day).Resumes are reviewed on a rolling basis so please apply early. CIVIC reserves the right to close the position opening before this deadline if the perfect candidate is found sooner.


COVID-19 Precaution(s): All interviews for this position will be virtual.

Currently, CIVICs Washington, DC office is temporarily closed due to COVID-19, therefore, this position is currently a remote position until, and when, the WDC office is re-opened, at which point, this position will be required to be located in the office on a permanent basis.


CIVIC is not able to sponsor employees at this point in time, therefore, please ensure that you are able to legally work in this location when applying.

Note to Recruiters and Placement Agencies: CIVIC does not accept unsolicited agency resumes. CIVIC does not pay placement fees for candidates submitted by any agency other than its approved partners.

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  • Location
    Washington, District of Columbia
  • Department
  • Employment Type